Guides for managers and communities
Practical guides to decisions, finances and data continuity.
These guides explain how to build processes that can be understood and checked. They are not legal, tax or accounting advice.
How can a housing community make charges traceable?
A sound charge calculation links the period, cost basis, allocation rule, unit data, version and approver, so the result can be reproduced without searching for an old spreadsheet.
Renovation fund: from a needs plan to clear financial reporting
Clear operations distinguish the plan, funding sources, commitments, expenditure and balance, without presenting the software as a source of law.
Online resolution voting: keeping a complete decision record
A practical model for online resolution voting: draft version, eligible voters, voting weights, proof of votes, result and implementation. It does not replace legal assessment of the appropriate procedure.
Self-managing a community: roles, decisions and financial controls
An operational checklist for a self-managed community: authority, roles, documents, finances, resolutions, deadlines and safe handover of duties.
Community utility billing: from invoices and readings to a traceable result
How can a community organise invoices, readings and utility cost allocation rules? Information to check before choosing a tool and implementing the process.
Handing over a community without losing documents or context
A safe handover includes an agreed cut-off time, complete export, discrepancy report, transfer of responsibility and controlled removal of access.
Audit trails: which information actually explains a change?
A useful log explains who changed what, when, in which context, why and on the basis of which document, without copying secrets or excessive personal data into logs.